Step 2: Connect Google Calendar and Zoom account

Here's the link to the guide: https://info.theintellia.com/en/articles/73-integrating-zoom-with-intellia-calendars.

Goal

Pick which Google Calendar syncs so:

• Appointments appear on Google Calendar

• Availability checks work correctly

• Automatically generate Zoom meeting links for booked calls

• Ensure Zoom links appear on calendar bookings without manual work
  

1.Go to Profile (Intellia)

• Left sidebar → Settings

• Click Profile

  

2. Calendar Settings

• Scroll to Calendar Settings

• Click CalendarsClick + Add New

  

• Click Connect

  

3. Sign in to Google (if prompted)

Use the SAME Google account you integrated in Step 2.

4. Complete approval

• Approve all requested permissions

5. Authorize → click Authorize
6. Close

Success looks like: Your Google Calendar is connected inside Calendar Settings.

Quick trainer notes (so people don’t mess it up)

Which Google account should you use?
Use the Google account that:

• owns the calendar you’ll use for bookings

• has stable access (not a temporary staff email)

If you have multiple calendars
After connecting, select the correct one in calendar settings
(example: “Consult Calls Calendar” vs personal calendar)

Create a Calendar and connect Zoom to Intellia Calendars 

Before You Start (Quick Checklist)6

Make sure you have:

• An active Zoom account (Basic or Paid)

• Admin access to your Zoom account

• Google Calendar already connected to Intellia

• Permission to authorize third-party apps in Zoom
  

1. Go to Integrations in Intellia

• Log in to Intellia

• Navigate to My Profile in the Settings navigation bar
  

  

• Navigate to the Calendar Section and click the tab labeled Video Conferencing in the secondary navigation ribbon.
  

  

• Click the blue button labeled + Add New.
  

  

2. Connect Zoom to Intellia

• Click Connect (or Sign in with Zoom)
  

  

• A Zoom authorization window will open

• Log in to your Zoom account
  

  

• Review the permissions request

• Click Authorize

What success looks like:
You’re redirected back to Intellia, and Zoom now shows as Connected.

3. Confirm Zoom Is Available for Calendars

• Still inside Settings, go to Calendars
  

  

• Open an existing calendar OR create a new one
  Note: Do you want to create a new calendar? Here’s a guide on how to create a new calendar: https://info.theintellia.com/en/articles/4-how-to-set-up-the-calendar

• 
  

  

• Look for the Meeting Location / Conference Type section
  

  

• Select Zoom
  

  

• Save the calendar
  

What success looks like:
Zoom is selectable as a meeting type for that calendar.

Frequently Asked Questions

1. Why do I need to connect Google Calendar to Intellia?
   So Intellia can check your availability, place bookings on your calendar, and sync meetings correctly without manual updates.
   

2. Which Google account should I use when connecting the calendar?
   Use the same Google account from Step 2 — the one that owns the calendar you’ll use for bookings (not a temporary or staff account).
   

3. I have multiple Google Calendars. Which one should I select?
   After connecting, choose the calendar you want bookings to land on (e.g. Consult Calls vs Personal). Only the selected calendar will receive appointments.
   

4. Why do I need to connect Zoom as well?
   Connecting Zoom allows Intellia to automatically generate Zoom meeting links and attach them to calendar bookings — no manual setup needed.
   

5. What permissions do I need to connect Zoom successfully?
   You must have:
   An active Zoom account (Basic or Paid)
   Admin or authorization permission
   Approval access for third-party apps in Zoom
   Without these, the connection will fail.
   

6. How do I know everything is connected correctly?
   Success looks like:
   Google Calendar shows as Connected in Calendar Settings
   Zoom shows as Connected under Video Conferencing
   Zoom is selectable as a Meeting Location inside your calendar
   If Zoom isn’t selectable, it’s not fully connected yet.